how to write a memo and example of memo

How to write a memo
Memos should have the following sections and content:
1.     A 'To' section containing the name of the receiver. For informal memos, the receiver's given name; e.g. 'To: Andy' is enough. For more formal memos, use the receiver's full name. If the receiver is in another department, use the full name and the department name.  It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.
 
2.     A 'From' section containing the name of the sender. For informal memos, the sender's other name; e.g. 'From: Bill' is enough. For more formal memos, use the sender's full name. If the receiver is in another department, use the full name and the department name. It is usually not necessary to use Mr., Mrs., Miss or Ms unless the memo is very formal.
 
3.     A 'Date' section. To avoid confusion between the British and American date systems, write the month as a word or an abbreviation; e.g. 'January' or 'Jan'.
 
4.     A Subject Heading.
 
5.     The message. 
Unless the memo is a brief note, a well-organised memo message should contain the following sections:
a.      Situation - an Introduction or the purpose of the memo
b.     Problem (optional) - for example: "Since the move to the new office in Kowloon Bay, staff have difficulty in finding a nearby place to buy lunch."
c.      Solution (optional) - for example: "Providing a microwave oven in the pantry would enable staff to bring in their own lunchboxes and reheat their food."
d.     Action - this may be the same as the solution, or be the part of the solution that the receiver needs to carry out; e.g. "we would appreciate it if you could authorise up to $3,000"
e.      Politeness - to avoid the receiver refusing to take the action you want, it is important to end with a polite expression; e.g. "Once again, thank you for your support.", or more informally "Thanks".
 
6.     Signature
This is optional


Memo


To               : Rahmat H. principal
From           : Masduki. Vice Principal
Date            : 17 January 2013
Subject        : meeting canceled


The meeting on 18 January 2013 has been canceled